New Project Onboarding
Once the Academy Software Foundation TAC approves a project, the LF Staff will work with the project to onboard on to the tools and service provided and support a marketing launch. The onboarding process is outlined in an email that will be sent to the project shortly after the project is accepted by the TAC, and is also outlined below so new projects know what to expect.
Collaboration Tools
Academy Software Foundation has several standard collaboration tools for projects to use.
- Mailing Lists - Academy Software Foundation by default sets up projects with a public and private email list. Additional mailing lists can be provisioned by the LF Staff if needed. Please review the guidelines for mailing list management
- Academy Software Foundation Slack - Academy Software Foundation by default sets up projects with a public Slack channel; additional channels can be setup upon request.
The project may use other collaboration tools, but the LF Staff will not support these. Academy Software Foundation does require ownership access to any third-party tools. Funding is unavailable for third-party collaboration tools if a standard collaboration tool outlined above is available.
LFX
LFX provides numerous tools for projects that reduce operational overhead and provide insights into the projects’ activities. The LF Staff will automatically onboard projects to these tools.
- LFX Project Control Center for managing committees and meetings for the project. The LF Staff will provide the initial setup, and projects can refer to the collaboration tools guidance on how to use this tool.
- LFX Insights to better understand project contributions and velocity.
- LFX EasyCLA if a project uses a Contributor License Agreement (CLA) as a part of its IP Policy.
Kickoff TSC meeting
The LF Staff will coordinate, schedule, and run the first Technical Steering Committee (TSC) meeting. The first meeting generally includes:
- Welcome and introductions
- Role of the TSC
- Chairperson selection
- Review outstanding onboarding tasks
- Cadence for future meetings
OpenSSF Best Practices badge
The Academy Software Foundation Project Lifecycle requires projects to achieve an OpenSSF Best Practices badge as part of moving through the lifecycle. The project should use the online tool to add their project, and the LF Staff can assist with guidance on meeting the badge requirements.
New Project Announcement
The Academy Software Foundation Marketing team partners with each new project to help them announce their project joining Academy Software Foundation and setup the core marketing collateral materials. This includes…
- Designing a project logo and adding it to the artwork repository. If there is an existing project logo that the project wishes to continue to use, we can add that to the artwork repository.
- Adding the project to the Academy Software Foundation website, along with a dedicated landing page for the project.
- Projects can request changes made to their landing page at any time by making a marketing request.
- Adding the project to the Academy Software Foundation landscape.
- Projects can request changes made to their landscape entry at any time by making a helpdesk request.
- Including a slide on the project in the Academy Software Foundation overview deck.
- The LF Staff will contact the project periodically to validate the information presented.
All marketing requests can be made here.
Academy Software Foundation is committed to supporting hosted projects and other initiatives to ensure their success. If a project needs any assistance, don’t hesitate to reach out via our support site.